Business Coordinator

estaie is the world’s first AI-native extended-stay accommodation platform, redefining how flexible living is priced, personalized, and operated.

We are building an AI-driven layer that connects hospitality, fintech, and data intelligence powering dynamic pricing, agentic lead generation, smart inventory orchestration, and autonomous operations across global markets.

Our mission: to make long-stay travel frictionless, intelligent, and financially optimized  for operators, corporate bookers, and digital nomads alike.

We are seeking a Business Coordinator who thrives at the intersection of structure, communication, and execution.

This role is the connective tissue across estaie’s commercial, partnerships, and operations teams — ensuring that leadership priorities are executed, processes run smoothly, and cross-functional collaboration remains seamless as we scale globally.

Reporting to the COO (and occasionally supporting the CEO), you’ll manage key workflows, documentation, and operational follow-ups that keep the company aligned and moving efficiently.

This is a pivotal role for a detail-oriented, dependable, and proactive operator who finds satisfaction in bringing clarity to complexity and ensuring execution excellence.

As Business Coordinator​, your Key Responsibilities:

 To drive alignment and operational precision across estaie’s leadership and commercial functions — turning strategic plans into measurable action and results.

1. Operational & Executive Coordination

• Provide proactive administrative and operational support to the COO and CEO, managing calendars, workflows, and follow-ups across multiple time zones.
  
  
• Prepare concise reports, executive summaries, and presentation materials for meetings and stakeholder updates.
  
  
• Track company-wide priorities and ensure timely completion of cross-functional action items.
  
  
• Handle sensitive information with discretion and uphold confidentiality at all times.
  
  
• Maintain structured documentation for contracts, partner agreements, and internal approvals.
  
  

2. Commercial & Sales Support

• Support the B2B Account Manager, Account Executive, and Partnerships Executives in executing partner and client initiatives.
  
  
• Coordinate onboarding tasks, documentation, and communication with partners and clients.
  
  
• Manage and update CRM systems to ensure data accuracy across the sales and partnerships pipeline.
  
  
• Assist in tracking KPIs, preparing reports, and maintaining visibility over commercial performance metrics.
  
  
• Act as a first point of contact for partner or client operational queries, ensuring issues are triaged and resolved promptly.
  
  

3. Communication & Cross-Functional Alignment

• Serve as the central coordination point between the COO, CEO, and commercial teams.
  
  
• Organize internal meetings, prepare agendas, and distribute minutes with clear action ownership.
  
  
• Maintain visibility over interdepartmental workflows to ensure projects remain aligned and on schedule.
  
  
• Support inter-team communication across Partnerships, Product, and Operations, helping align strategic goals with execution.
  
  
• Represent estaie professionally in both written and verbal communications with internal and external stakeholders.

What You Bring

• 2–4 years of experience in business coordination, sales support, or executive assistance, preferably within the hospitality, SaaS, or proptech industries.
  
  
• Exceptionally organized, detail-driven, and capable of managing multiple workstreams simultaneously.
  
  
• Skilled communicator with strong written, presentation, and interpersonal abilities.
  
  
• Comfortable using tools such as Google Workspace, HubSpot (or other CRMs), and project management platforms like Notion or Asana.
  
  
• Proactive and adaptable — able to anticipate needs, resolve issues, and take initiative.
  
  
• Dependable under pressure, with a reputation for accuracy and follow-through.
  
  
• Thrives in a fast-moving, globally distributed startup environment.
  
  
• Fluent in English; additional languages (Arabic, French, or Spanish) are advantageous.

Your Growth Story

 
Within your first 6 months, you’ll have mastered coordination across all commercial functions and established yourself as the backbone of operational execution.

Within 12–18 months, you’ll have the opportunity to own projects, optimize systems, and step into a broader operational leadership role — shaping estaie’s internal infrastructure as the company scales globally.